Module 1 Getting Started with Access - Independent Challenge 1

It’s important to think about how to set up proper fields for a table before working in Access. Consider the following twelve subject areas: • Contacts • Islands of the Caribbean • Members of the U.S. House of Representatives • College course offerings • Physical activities • Ancient wonders of the world
• Restaurant menu • Shopping catalog items • Vehicles • Conventions • Party guest list • Movie listings
a. For each subject, create a table in a single Word document named IL_AC_1_SampleTables. The table should contain four to seven columns and three rows. In the first row, enter appropriate field names that you would expect to see in a table used to manage that subject. Note the guidelines for proper field construction below.
b. In the second and third rows of each table, enter two realistic records. The first subject, Contacts, is completed as an example to follow.

c. Use the following guidelines as you build each table in Word: • Make sure each record represents one item in that table. For example, in the Restaurant Menu table, the follow-ing table is a random list of categories of food. These records do not represent one item in a restaurant menu.
• Do not put first and last names in the same field. This prevents you from easily sorting, filtering, or searching on either part of the name later.
• Break street, city, state, zip, and country data into separate fields for the same reasons. • Do not put values and units of measure such as 5 minutes, 4 lbs., or 6 square miles in the same field. This also prevents you from sorting and calculating on the numeric part of the information.
• Make your field names descriptive such as TimeInMinutes or AreaInSquareMiles so that each record’s entries are consistent.
• Remember that this exercise is a conceptual exercise on creating proper fields for a particular subject. Putting all these tables in one Access database would be analogous to putting a letter to your Congressman, a creative poem, and a cover letter to a future employer all in the same Word file. Use Word for this exercise to focus on the concepts of creating appropriate fields and records for a subject.
d. Save and close the IL_AC_1_SampleTables Word document.

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